This FAQ section answers frequently asked questions from potential host families and participants, from the selection process to travel arrangements.
If you have additional questions that are not answered here, please contact the Program Director Amy Hardy:
Who places the students in their host families?
Each student must submit a résumé and a personal letter of introduction to the study abroad company, which will then forward these documents to Program Director Amy Hardy. Once you decide to become a host, you will have the opportunity to review student profiles and choose the student you would like to welcome into your home for the designated period.
What are the expectations for us as a host family?
- An opportunity for the student to participate in your family’s daily life.
- The same level of care you would provide to a member of your own family.
- A bed; while a private room is not required, it is preferred.
- Three meals a day—or meals as your family typically provides.
The host family serves as the first point of contact for the host child and plays an important role as a source of support and guidance. You should be prepared to offer the host child the care, encouragement, and warmth of a family. While this may seem demanding at times, it is also a wonderful opportunity to experience German traditions and customs. As the host child helps make the world feel a little smaller by bridging cultures, they will also expand your own perspective in meaningful ways.
The language barrier has proven to be minimal. Your student speaks and understands English, as it is taught in Germany starting in the third grade. While it may take some time for both you and the German student to adjust to each other's accents, communication will be comfortable. Feel free to gently correct them—they are here in the U.S. to improve their English skills.
Financial concerns are also minimal. Students come well-prepared with credit cards, just as you wouldn't send your own child abroad without spending money. They are responsible for purchasing their own groceries and snacks. Additionally, all students have comprehensive health and travel insurance to ensure they receive prompt care in case of an emergency.
Hosting a student does require time, effort, and commitment—but it also offers a unique opportunity to build meaningful friendships with young people from another culture. Many alumni report lifelong bonds with their host families, staying in touch for years after the program ends. Today, staying connected across the ocean is easier than ever with email, WhatsApp, and social media.
What does hosting a student in Buffalo as part of the program involve?
The host sibling can join the excursion and sightseeing program alongside their German exchange student free of charge, enjoying activities like visiting Niagara Falls, river rafting, high ropes courses, and more! To conclude the exchange, the entire family is invited to a farewell party and dinner.
Is it mandatory to participate in the return visit to Dortmund after hosting an exchange student?
Participation is not required, but the program is designed to encourage a mutual exchange experience.
Will I stay with the same exchange partner from the Buffalo visit during the return trip to Dortmund?
Yes, that is the plan. However, if this isn’t possible, we will gladly arrange an alternative solution.
What is the cost of the 3-week program in Dortmund, including trips to Berlin, Amsterdam, and all other scheduled activities?
The final price will be determined approximately nine months in advance and is estimated to be around $3,000. This includes the flight to Germany, excursions to Amsterdam, a multi-day trip to Berlin, and the full activity program. While participation in the return visit to Dortmund is not required, the program is designed to encourage mutual exchange.
When can I contact my exchange student after confirming my participation as a host?
Right away! Once you’ve selected your student, feel free to reach out by email or social media. You can exchange messages or even set up a video call to get to know each other better.
My family usually travels during the time the student will be here. Are they allowed to join us on our trip?
Definitely! Just let the program coordinator know about your plans so they are aware of the trip.
What type of insurance does the German student have in case of an emergency during their stay in Buffalo?
Participants are fully covered by a German insurance company for the entire stay, including health, accident, and liability insurance.
What health and vaccination preparations have the German participants completed?
All students must submit a health form completed by their doctor with their application. You will also receive this form once you have selected an exchange student. Additionally, all vaccinations are verified before the trip to ensure they meet the requirements of American schools.
How are German students prepared for their exchange experience?
Each year in May, a preparation weekend is held at the Auslandsgesellschaft in Dortmund. During this event, all applicants meet for the first time and are guided through exchange preparation and host family life by a staff member of the Auslandsgesellschaft.
What happens if either the guest student or I have allergies or food intolerances?
If an applicant has allergies to pet dander, specific foods, or follows a vegetarian diet, this will be clearly noted in their résumé and shared with you from the start. Likewise, you should inform the German family of any allergies or dietary needs for the return visit.
Does the student need to have their own room, and will I have my own room during the return visit to Dortmund?
Of course, having their own room is preferable, but it is not a requirement to apply for the program.
I'm still unsure if hosting or participating in the program is the right choice for me.
Check out the testimonials on our website—they might help you decide. If you’re still unsure, we’d be happy to connect you with a past host family who can answer any questions you may have.
