Here, you’ll find everything you need to know about becoming a host family—from the placement process and connecting with your student to travel opportunities and inspiring stories from past hosts. Whether you’re already involved or exploring the rewarding experience of hosting, discover how you can make a meaningful difference in a student’s life!
Who is responsible for placing students with their host families?
Each student is required to submit a résumé and a personal letter of introduction to the study abroad company, which will forward these documents to the program director, Amy Hardy. Once you decide to become a host, you’ll have the chance to review student profiles and select the student you would like to welcome into your home for the duration of the program.
What responsibilities will we have as a host family?
- Inclusion in your family’s daily routines and activities.
- Kindness and support equal to that given to your own family members.
- A comfortable place to sleep; having a private room is optional but preferred.
- Regular meals each day, following your family’s usual dining habits.
As a host family, you are the primary point of contact and a vital source of support for your exchange student. You should be ready to offer the same care, guidance, and warmth you would provide to a member of your own family. While this may seem like a significant commitment, it also offers a wonderful chance to experience German traditions and customs. By bringing cultures together, your exchange student will make the world feel smaller—and your own world larger.
Language barriers are rarely an issue. German students typically speak and understand English well, as it is taught starting in the third grade. While it might take a little time to adjust to different accents, communication won’t be a problem. Don’t hesitate to gently correct them—they are here to improve their English skills.
Financially, there’s no need for concern. Students are well-prepared and carry their own credit cards. Just as you wouldn’t send your child abroad without funds, neither would their parents. They are responsible for purchasing their own groceries and snacks. Additionally, all students are fully covered by health and travel insurance, ensuring they receive prompt care in case of an emergency.
Yes, hosting requires time, effort, and some investment—but it also offers a unique opportunity to build lasting friendships with young people from another culture. Many alumni remain close with their former host families for years. Staying connected is now easier than ever through email, WhatsApp, and social media.
When can I contact my student after confirming my role as a host?
Immediately! After choosing your student, you’re encouraged to connect with them through email or social media. Start by exchanging messages or arranging a video call to become more familiar with one another.
My family typically goes on trips during the time the student will be staying with us. Would they be allowed to come along?
Absolutely! Just let the program coordinator know about your plans so everything can be arranged smoothly.
What type of insurance coverage does the student have in case of an emergency?
All participants are covered by a German insurance provider throughout their stay, which includes health, accident, and liability insurance.
What health and vaccination preparations have been completed?
Every student is required to provide a health form completed by their doctor as part of their application. Once you’ve chosen an exchange student, you will receive this form as well. All vaccinations are verified before the trip to ensure they comply with the requirements of American schools.
How are the German students prepared for the exchange program?
Every May, the Auslandsgesellschaft in Dortmund hosts a preparation weekend where all applicants meet for the first time. During this event, they receive guidance from Auslandsgesellschaft staff on preparing for the exchange and adapting to life with a host family.
What happens if exchange students have specific allergies or intolerances?
If an applicant has allergies to pets, specific foods, or follows a vegetarian diet, this information will be shared with you in advance as it is included in their application.
Is the student required to have their own room?
While having their own room is preferred, it is not required.
Is it necessary to drive the student to school?
No. If you are unable to drive the student to school regularly, it’s perfectly fine for them to take the school bus.
Is there any compensation for hosting-related expenses?
An expense allowance is provided, and we will share all the details with you soon.
I'm still unsure if hosting an exchange student is the right fit for me.
Feel free to explore the testimonials on our website—they may help you with your decision. If you’re still unsure, we’d be happy to connect you with a former host family who can answer any questions you might have.
